Crew management covers everything from onboarding a new deckhand to deactivating an account at the end of a rotation. This guide walks through the tools you use most.

The crew roster

Go to Admin > Crew to see every crew member on your vessel. Each row shows their name, role, department, online status, and current compliance score — a quick way to spot anyone falling behind.

Individual crew profiles

Tap any crew member to open their profile. You see their full compliance breakdown — which notices they've read, which documents they've acknowledged, and which training modules they've completed — plus their history of reads, acknowledgements, and quiz attempts.

Generating invite codes

Go to Admin > Invite Crew to create a new code. Share it with new crew by any channel you prefer — text, WhatsApp, email, or on the whiteboard.

Invite code settings

  • Role preset — pre-fill the role on the join form, e.g. "Deckhand"
  • Department preset — pre-fill the department, e.g. "Deck"
  • Number of uses — 1 for a specific person, 5 for a department intake, or unlimited
  • Expiry date — the code stops working after this date, even if uses remain
One-shot invite codes

For new hires, set the uses to 1 and the expiry to 7 days. Once they join, the code is spent — nobody else can use it by accident or intent.

When crew leave

Deactivate a crew member from their profile when they sign off. Their historical data — reads, acknowledgements, training records — is preserved for audit purposes, but they can no longer access the vessel workspace. Deactivation is reversible if they return on a future rotation.

Crew rotating between vessels

Each vessel on CrewNotice is a separate workspace. Crew joining a new vessel need a fresh invite code from that vessel's admin — there is no cross-vessel sharing. Their personal account (name, email, password) carries over, so they don't create a new account each time, but vessel data stays scoped to each vessel for privacy and security.

Privacy between vessels

When a crew member leaves your vessel and joins another, your vessel data — notices, documents, training results — is not visible to the new vessel. Only their personal account details carry over.